12-2-2016

MJMS PTSA Meeting Minutes

December 2, 2015

Conference Room

1:00pm

Start 1:09pm

Attendance: Jen Wilkey, Kim Watson, Julie Cluff, Andrea Pelley, Kelly Collinson, Katrina King, Diane Iman, Karen Green, Mr Hellwig, Dr Hart.  Lisa Hansen

Approval of minutes:

    October Minutes: Motion - Julie Cluff.  2nd - Kelly Collinson. Vote was 100% approved

    November Minutes: MOtion - Katrina King. 2nd- Kim Waton. Vote was 100% approved

Reports:

• Service Hours: please report those on the roll
• Treasurer: Balance $5244.22. Fundraiser is about $900 so far.
• Admin: Mr Hellwig had nothing to report.  Please email him with anything needed. Dr Hart presented reflections awards over announcements this morning.
• Membership: 240 members - extend contest through March. For Parent Teacher Conferences make a sponsor a teacher poster.
• Reflections: 7 entries, 5 moved onto region.
• Student Association: Next mtg: Dec 10th - will sort and count gloves from Drive. Glove drive has collects 2 bags of gloves so far.  We have about 20-30 students participating each month.  Kim will make a flyer with 2016 dates, but will check with Jen to make sure they don't conflict with school events. Chick-fil-a can do a presentation about team work and leadership skills.
• Battle of the Books: Doing good, but kids are already trying to drop out. The kids behave better in the library.  Can we use summit cash as a motivator?  Have lunch meetings?  Can I get approval to communicate with the students in CDS Docs?
• Memory Book: Working with Mrs Carver's 1st period class.  They will help with pictures and hopefully picking of candid pictures that will go in memory book.  Can I get approval or account to see pictures teachers and staff are putting in folder is CDS docs??? Kristi Kimble has Halloween pictures from a student's dad that is a professional photographer.  I will email her and get his info and the pics.  Need a co-chair for next year to take over the next year!
• Fundraiser: Doing good.  We have about $900 so far.  Admin has offered to do challenges if we meet a $4000 goal.  Kids voted on what admin would do.  Now, how do we get them motivated to reach the goal?
• Teacher Appreciation for Holidays: Friday, Dec 18th - Chick-fil-a and sign ups for treats and drinks. Katrina and Diane will help Jen. Goodwood was suggested for Teacher Appreciation Week.

Upcoming Events and deadlines:

• Dec 4th - Classic Fun Skate Night
• PTSA Student Meeting: Dec 10th
• Vote for Nominating Committee and Choir and Band Concerts Dec 15th and 16th
• PTSA Board Meeting; Jan 6th at 1pm
• Chick-fil-a Night: Jan 6th 5-7pm
• Battle of the Books Mini Battle: Jan 13th
• Classic Fun Skate Night Jan 15th

Other Discussion Points:

• There is a disconnect with students getting info home to parents.  How can we fix this???
• Still need for a roaming trophy for incentives.
• Need more parents to be involved.  How do we get them here?
• Skipple can start for Memory Book pictures.

Meeting Adjourned at 2:25pm.

Minutes 11-3-2016

MJMS PTSA Meeting Minutes

November 3, 2015

Conference Room

Start 1:04pm

Attendance: Jen Wilkey, Kim Watson, Julie Cluff, Andrea Pelley, Kelly Collinson, Betty Shaw, Stephanie Yorgason, One more lady, Dr Hart.

Excused: Karen Green

Approval of minutes: We forgot

Reports:

·         Service Hours: please report those on the roll

·         Treasurer: See report.  We are doing well.  More came in that went out.

·         Admin: Nothing

·         Membership: 225 members - extend contest through March

·         Parent Teacher Conference: Lines were too long which angered many parents. Suggestion was made to move conferences back to gym.  That will give teachers more accountability to stay on time.  It was mentioned that the SCC's getting ready for conferences flyer may have contributed to the long lines. It was too much for both sides to bring to a 3 minute conference. Do we want to have a PTSA table at February Conferences?  No if it is still in the houses.  Maybe if we are in the gym.  It is hard to get people to sit at the table.

·         Cafe Zapus: We did not meet their $350 limit so we didn't make any money.  There was confusion as to which location and we didn't advertise very well.  Others Cons: It is really expensive, many kids don't like to eat there, eat in only and the dining room is small.  Maybe it is not a good fit for our school.

·         Battle of the Books: Kick off went well.  The next meeting is November 16th from 2:30 to 3:30pm.  One more helper is needed.  Kim volunteered to help. ELA teachers have been very supportive and helpful.  We will do a mini battle in December after school, date TBA.  Eastmont has contacted us and finished the paper to start a program as well.  If they can get it together, maybe a battle between the schools can be done in the spring.  We have 12 strong teams compared to 7 last year. 

·         Student Committee: Last activity was human checkers on the new board in the cafeteria.  It was chaotic.  Next activity will be prep for the Gloves Service Drive.  It will be on November 12th and we will make posters and decorate boxes.  Advertizing will kick off Nov 18th.  The drive will run from Nov 30th to Dec 4th.  A box will go in each grade house on each floor.  Talked about a prize for the winning grade/team.  Talked about the need for a traveling trophy for this purpose.

·         Memory Book: Dr Hart reported that the IT department is still working on the skipple app's approval.  As soon as that is in place, we will roll that out to students and families to start using to collect pictures for the memory book. We asked about a student club to take pictures and help with online editing and we were told to hold off.  Dr Hart will check and see what happened to the cameras purchased last year to use for this year.  The book is up to 66 pages and a cost of $16.13.  So we will charge $17.  Dr Hart has made the stipulation that the memory book not be sent for final printing until she approves it.  Julie will drop the student pictures into the online software and will then know a final page count.  Julie would like to start selling books in January both at the school and online.

·         Reflections: Nov 12th deadline.  We have 3 entries so far.  One of the cluster teachers would like to have each of her students turn something in.  Kelly asked that an email be sent out through skyward about the deadline.  Dr Hart said that could be done.

·         Fundraiser: Will go out next week.  Goal is $10 per student for a $9000 goal.

·         Debate Concessions: PTSA to help organize the volunteers. 

Upcoming Events and deadlines:

·         Nov 12th - Reflections Deadline

·         Nov 12th - Student Activity

·         Nov 16th - Battle of the Books

·         Dec 1st - PTSA Meeting 1pm in the Conference room

·         Dec 4th - Classic Fun Skate Night

Other Discussion Points:

·         Dr Hart's requests that pictures be taken at all events and activities and emailed to her. 

·         Only painter's tape can be used to put up posters around the school.  No staples, masking tape, etc.

·         Morning announcements can be made by contacting melody.carver@canyonsdistrict.org

·         For announcements/flyers for the TV System contact eric.gardner@canyonsdistrict.org

·         Dr Hart would like to have a traveling trophy for contests, etc.  Like the Mountaineer Award.

Meeting Adjourned at 2:20pm.